Delighting and Retaining SaaS Customers: 4 of Our Top Tips

It’s a commonly reported fact that it costs six-seven times the amount of money to gain a new customer than to keep an existing one. So it comes as no surprise that customer acquisition costs can be a serious drain for a SaaS startup. The focus on fast growth in the early stages of building your business means that customer retention often falls by the wayside in favour of chasing new clients.

It’s like expert SaaS consultant Nichole Elizabeth DeMeré says:

“When all of your customer acquisition effort and budget is spent just trying to replace existing customers who’ve left, growth is sluggish — if it happens at all.”

Think of it like this:

Imagine you’re trying to create a beautiful garden. Every spring, you plant new bulbs which bloom through the summer. In your excitement to add more plants, you forget to water the flowers that you worked so hard to grow in the first place. They dry up, wither, and disappear.

These are the customers you’ve failed to delight.

Anyone even remotely familiar with the inbound methodology will know that “delight” is the last of the four crucial processes of turning strangers into wildly enthusiastic promoters of your product.

Inbound methodology diagram

For a more intelligent integrated inbound methodology which we developed specifically for SaaS and tech businesses, see the diagram below.

intelligent integrated inbound methodology

These promoters are essential for building a reputable, trusted brand that people will return to, time and time again.

A 2014 study by Ogilvy, Google and TNS found that 74% of people are influenced by word-of-mouth, more than any other marketing method. This includes not just people talking to friends and family, but those all-important online reviews and comments.

If your customers feel like they’re getting a great service, with useful functions and plenty of support from your team (before and even more importantly after purchase), they’ll have positive feelings and be sharing them with new potential customers.

Of course, with a negative opinion… Well we all know what happens then.

For SaaS startups, customer retention is especially important.

You’re part of a growing industry with a ton of competition. It’s also notorious for customer churn, which is a slow leak of your customer base that will absolutely sink your business if it’s not carefully monitored and attended to.

[inline-form]The Ultimate Checklist: Reduce Your SaaS Churn[inline-form] 

Okay, I hear you.

Enough of why it's so important for my business, how do I start delighting and retaining SaaS customers?

Learn more about building your Inbound Marketing Strategy here

1. Pay attention to your customer and build a genuine relationship

When you were developing your marketing strategy, you identified your ideal buyer personas. You’ve learned all you can about your customer during the acquisition and buying process and now have access to a wealth of data about their habits and needs.

Use this to provide them with personalised, helpful content and advice.

For example, say you’ve developed a brilliant app for helping university students revise. When they’ve downloaded your app, what do they need next? How about producing blog articles on balancing studying with an active social life or tips for managing exam stress, and then sending these to your customers in an email newsletter?

To truly delight your SaaS customers, you need to stop thinking of the purchase of your product as the one and only goal of your business.

The goal is not just to create customers, but to create active, happy promoters.


2. Use social media

The effect of social media on consumer buying habits cannot be underestimated. It’s where customers will go to find out more about your product and the values and culture of your business. 

Because of this, it’s absolutely essential that you find the right social media channels and the correct ‘voice’ for interacting with your current and future customers.

If, for example, you’re selling document sharing software for offices, you’re likely to get much more attention with thoughtful, well-researched posts on a channel aimed at professionals like LinkedIn, than you are with emoji-filled captions and cute photos on Instagram.

Take the time to really examine who uses which channel and how they use it.

It could be that your business would benefit more from interacting with a niche community with specialised knowledge. If you feel like this is the case, spend time building a good reputation in dedicated forums on a platform like Reddit.

Check out the infographic below for an overview of how the largest social networks are being used.

Social media userbase infographic

Once you’ve got yourself established on social media, you can focus on providing content that will delight your fans, followers and connections. The inherently shareable nature of social media content makes it incredible for word-of-mouth marketing.

(Remember how important that is?)

A great social media strategy will keep you front and centre in your customer’s minds, and prove that you’re active and available to provide support.

And on the subject of providing support…


3. Have amazing customer service

There’s nothing more frustrating than running into an issue and having to wait days or even weeks to get it fixed. The sad fact is, many people will just turn to a competitor, regardless of how much they liked your business to begin with.

It doesn’t matter that your product is the most incredible, ground-breaking, function-packed piece of software to ever hit the market (it definitely is), if your customer can’t use it, and can’t get access to anyone that will help them, it’s never going to be successful.

Even the most user-friendly product in the world is still going to leave a few people totally stumped. You can provide all the FAQ’s and guides you like, but it’s never going to beat having a real human walk your customer through the problem.

Social media is littered with stories of companies going above and beyond with their customer service and providing a truly delightful experience. Some of these stories even go viral, which is word-of-mouth marketing in overdrive.

Check out the feed for Spotify’s dedicated tech support Twitter, @SpotifyCares. They make use of ‘Featured’ tweets to draw attention to the customers that they’ve recently helped.

The highlighted examples are glowing reviews that actually offer important feedback about what customers really like about Spotify’s customer service. In this case, customers are especially appreciative of the speed and how empathetic their reps are.

These are excellent lessons to incorporate into your own customer support strategy.

Spotify customer service Twitter feed


They combine social media, a fun, personable ‘voice’ and tech support for killer word-of-mouth marketing.

You can’t buy that kind of positive exposure, it has to be earned.

Terrible customer service will also get massive exposure, and let me assure you, “there’s no such thing as bad publicity” definitely does not apply here.

So, you’re connecting with your customers with personalised content, you’ve got active, engaging social media feeds, and you’re providing awesome customer service on a daily basis. What more could you possibly do?

Learn more about building your Inbound Marketing Strategy here

4. Put feedback into action

Fostering a positive relationship with your SaaS customers is the number one most important thing in delighting and retaining them.

And in any great relationship, the key is communication.

Now, when I say communication, I don’t mean just sending out all your great content, witty tweets and helpful advice, but in listening.

You have to listen to your customers!

They will tell you exactly what you need to do to be a more successful business.

I don’t mean to say that they will send you carefully written emails with tons of insightful, actionable advice (if only), but their behaviour will let you know exactly what you’re doing right (and more importantly, what you’re doing wrong.)

A brilliant method of collecting real-time data on problems you can address is with the use of a live chat on your website. It also doubles as another opportunity to provide great customer service, so make sure it’s manned by someone who knows your product inside out.

Check out the example below from the travel agency Thomas Cook.

Thomas Cook help screen

Thomas Cook live chat

Here, a rep called Annie was able to redirect a potential customer to another employee who was better equipped to respond to their query. This reduced friction in the customer’s journey through the website and means that they’re now more likely to have a positive experience.

By identifying herself by name, and using an emoticon, Annie was able to humanise the company and give the customer a real person to communicate with.

Combining live chat with a personable, talented salesman on the other end will let you upsell your products and move people through your sales funnel. And that’s on top of all that invaluable instant feedback you’re getting!

It’d be great if customers would always tell you exactly what problems they’re experiencing, but unfortunately, it just isn’t that simple.

So how else can you figure out what needs to change?

You need to make sure you monitor all of the ways that customers interact with your business and your product.

For example, are people unsubscribing to your email newsletters? Make sure you gather data on the reasons why and start adjusting the content within them and the frequency with which you send them. Isolate each variable and see how it affects the number and length of subscriptions.

It will take time, but eventually you will land on the recipe for success, and hey presto, you’ve got a delighted customer who finds value in your communication.

You should also pay careful attention to what customers are saying when they contact you for tech support. If it’s a certain function that a large portion of them seem to be having problems with, see what you can do to make it more user friendly.

There is always opportunity to change, grow and adapt.

You must be reactive if you want to stay in the game and continue to give your customers a delightful experience long after purchase.

With these tips, you’ll soon be on your way to an effective strategy for delighting and retaining your SaaS customers.


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